ProofRows
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GuideUse case · Tax preparers

Bank-statement cleanup for tax preparers

ProofRows is a review-first workspace for tax preparers running tax-season catch-up. PDFs in, reviewed transactions out, ready for the engagement file or the client's accounting system.

Reconstructs missing months from PDFs Per-row confidence scores Audit-logged exports

When this tool earns its keep

Tax-season catch-up

Reconstructing the year a client is missing before an extension deadline. The 30-day window before October 15 doesn't leave room for retyping.

Missing months reconstruction

The bank has lost the export. The statements exist. Rebuild the year from PDFs.

Pre-engagement cleanup

Before a tax engagement starts, the books need to be in reconcilable shape. Bank-statement cleanup is the foundation.

Client onboarding

A new client arrives in March with 11 months of bank statements in their inbox. Bring them in before the return starts.

IRS notice response

An information document request or a CP2000 needs a reconstructed ledger for the year in question. PDFs in, reviewed transactions out, ready for the response file.

Quarterly estimate work

When a quarterly estimate needs last quarter's bank activity, the statements are usually the only source.

The tax preparer's review workflow

  1. 01
    Create a client workspace

    One workspace per client. Set the retention window per the client's data-retention policy.

  2. 02
    Upload the statements

    Drop a folder of PDFs. Multi-month, multi-bank. The worker extracts in the background.

  3. 03
    Review the transactions

    PDF and table side-by-side. Click a row, the source line highlights. Confidence scores visible per row.

  4. 04
    Validate the math

    Beginning + Σ credits − Σ debits = ending. To the cent. If it doesn't, the export is blocked.

  5. 05
    Export

    CSV, XLSX, QuickBooks-ready CSV, or Xero-ready CSV. The export is logged with format, row count, options, and SHA-256.

  6. 06
    Hand off to the engagement file

    The export log row is your audit record. Keep it in the engagement file alongside the source PDFs.

Honest limitations

  • Not a tax-preparation system. ProofRows does not file returns, calculate taxable income, or maintain a chart of accounts. It produces a reviewed transaction file for downstream use.
  • Scanned PDFs get extra review. Built-in OCR reads scanned/image statements; rough scans get lower per-row confidence and are flagged for review before export.
  • ProofRows is not a replacement for bookkeeping software. It is a statement-cleanup workspace.

Try it on a real client

Reconstruct the missing months before the deadline.

150 free pages. No credit card. PDFs in, reviewed transactions out.

FAQ

Frequently asked questions

Can ProofRows convert bank statement PDFs to CSV?
Yes. ProofRows extracts transactions from bank-statement PDFs — text-based or scanned — and lets bookkeepers review, edit, validate, and export the results as CSV. The QuickBooks-ready and Xero-ready CSV profiles import cleanly into those tools through their native bank-import wizards.
Does ProofRows work with scanned bank statements?
Yes. Scanned and image-only statements are read with built-in OCR, then parsed into transactions the same way as text PDFs. Low-confidence rows from rough scans are flagged for review, and every statement still has to pass the balance check before export.
Can I import ProofRows exports into QuickBooks?
ProofRows exports QuickBooks-ready CSV (for the Banking → Upload from file wizard) and .qbo Web Connect files that QuickBooks Online and Desktop import natively. A direct QuickBooks Online API push is on the roadmap and should not be described as live yet. ProofRows is not affiliated with or endorsed by Intuit.
Can I import ProofRows exports into Xero?
ProofRows exports a Xero-ready CSV that supports Xero's bank-import workflow (Accounting → Bank accounts → Import a statement). A direct Xero API push is on the roadmap. ProofRows is not affiliated with or endorsed by Xero.
Does ProofRows export to Excel (XLSX)?
Yes — XLSX export is supported today. CSV files produced by ProofRows also open cleanly in Microsoft Excel, Apple Numbers, and Google Sheets.
Is ProofRows a replacement for bookkeeping software?
No. ProofRows is a statement-cleanup workspace. It prepares transaction data for import or reconciliation in accounting tools like QuickBooks Online or Xero. It is not a ledger of record.
Who is ProofRows built for?
ProofRows is built for solo bookkeepers, small bookkeeping firms, accountants, tax preparers, QuickBooks ProAdvisors, cleanup bookkeeping specialists, and fractional CFOs who receive bank statements as PDFs.
How long do you keep my client's bank statements?
Source PDFs are auto-deleted after the per-client retention window (default 30 days, configurable). The extracted transactions and export-log audit trail stay for the life of the account. Account deletion cascades and removes every row, file, and auth artifact in a single transaction.
Do you train AI models on my client's bank statements?
No. We do not train models on customer data. The extraction provider we use is contracted not to train on API requests, and our application does not write statement text back to the database from the model — the only path through is a strict schema validation.
How accurate is the extraction?
Confidence scores are surfaced per row so the bookkeeper can see which transactions the model is less sure about. The validation page enforces a beginning + Σ credits − Σ debits = ending balance check before any export. We do not claim 'perfect AI extraction' — every export is human-reviewed.

More questions? Contact support or read the full FAQ.