ProofRows
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For catch-up3 to 12 months of statements · one workspace · one client at a time

Three months of bank statements
in an afternoon, not a week.

ProofRows is a reviewed-cleanup workspace for bookkeepers running catch-up engagements. Upload the messy PDFs, see every transaction reconciled, export a clean file your client’s accounting tool accepts in one click.

Try with 150 free pages
No credit card Private client workspace Every export audit-logged
What the workspace does

Three things every catch-up engagement needs.

01
Upload up to 50 PDFs at once
Drag a folder of statements into the uploader. We tag each one to the right client workspace and queue them for extraction in a single batch.
Try a free cleanup
02
Every statement reconciles to the printed balance
Beginning + Σ credits − Σ debits = ending. To the cent. If a statement can't reconcile, the review screen flags it before you ever export.
See balance validation
03
Exported QBO/CSV drops into QBO/Xero in one click
Pick the format that matches your client's accounting tool. QuickBooks-ready CSV, Xero bank import, or a .qbo file for QuickBooks Desktop Web Connect.
Read the import guide
Who this is for

The engagements where messy PDFs are the whole job.

Catch-up work is where a bookkeeper’s day is most expensive. ProofRows is opinionated about that specific shape of work.

Cleanup bookkeepers
The bookkeeper a firm calls when a new client is six months behind and the bank export is gone.
Tax-season catch-up
Reconstructing the year a client is missing before an extension deadline. The 30-day catch-up window before April 15.
New-client onboarding
Mid-year, a new client arrives with 3–6 months of statements in their inbox. Bring them in before QBO sync, not after.
Historical reconciliation
A previous bookkeeper left the books untidy. Re-derive the year from PDFs and a paper trail, with confidence scores per row.
Forensic / due diligence
Working from PDFs only? Produce a reviewed, validated, audit-trail-grade file the new auditor can rely on.
Migration from manual sheets
Replace a six-tab Excel of patched data with a reviewed, audit-logged import.
What it costs you to do this by hand

The hidden tax of a half-finished catch-up.

Published bookkeeper-pricing guides put a 6–12 month catch-up at $1,500–$3,000 of labor, with quarterly retainers on top. A year of neglect triples the bill. Most of the hours are retyping transactions from PDFs — exactly the work ProofRows removes from your day.

Sources vary by region, firm overhead, and complexity. The numbers above are ranges reported by independent bookkeeper firms, not promises.
6 months
$1,500–$3,000
Typical catch-up bill
12 months
$2,500–$5,000
Same work, double the hours
24 months
$5,000–$10,000+
Compounding reconciliation drift
Quarterly retainer
$150–$500
The cost of staying current
What ProofRows doesn’t do

Honest about the edges.

Catch-up is hard work, and no tool replaces the bookkeeper who reviews the result. We say this so the work you bill for is work that actually needs you.

  • We do not auto-post to QuickBooks or Xero. The bookkeeper decides when a statement is ready to ship, and the export is a file you can review.
  • We do not train AI models on your client's statements. The audit log is yours.
  • Text and scanned statements both extract — OCR is built in. Rough scans get lower per-row confidence and are flagged for review.
  • We do not claim SOC 2, HIPAA, or 'bank-level' certifications. We say what we are, plainly, in our privacy policy.

Start the first catch-up tonight.

150 free pages. No credit card. One client workspace, one client, one statement at a time — and the math has to add up before you ever export.